PMS Background

PMS

A project management system for tasks, milestones, resources and budgets — keeping teams aligned and every deliverable on schedule.

WHO IS IT FOR?

01
Business Leaders & Stakeholders

Get real-time visibility into project progress, budgets, milestones, and delivery status.

02
Finance & Operations Teams

Track project time, costs, budgets, and actual spending for better financial control.

03
Team Leads

Balance workloads, assign tasks, monitor progress, and ensure teams stay productive.

04
Project Managers

Plan projects, manage dependencies, allocate resources, and keep deliverables on schedule.

Modules & Features

Everything you need to streamline your operations. Explore the individual modules and signature flows that power this solution.

RE

Reports

Portfolio value, spend against plan, earned-value variance, schedule slip and open changes — each figure drillable to the job behind it.

Portfolio reportsProject reportsFinancial reportsInsightsExports

Signature Flow

Aggregate actuals
→
Report portfolio
→
Drill to job
→
Export
T·

Tickets · Helpdesk

Inbox, queues, saved views, automations and SLA performance — the service side of delivery, on the same tenant as the projects.

Inbox & queuesSaved viewsKnowledge baseSLA performanceAutomations

Signature Flow

Ticket arrives
→
Route to queue
→
Resolve
→
Measure SLA
RE

Resources

Resource assignment with workload and clash detection across projects, plus time and attendance feeding actual cost.

Resource poolAssignmentWorkload & clashesTime & attendanceRates

Signature Flow

Pool resources
→
Assign to jobs
→
Detect clashes
→
Post actual time
TA

Tasks

Tasks, checklists and assignments roll up into job progress, so the plan updates from the work rather than from a status meeting.

Task boardChecklistsAssignmentProgress rollupBlockers

Signature Flow

Create task
→
Assign
→
Complete
→
Roll up to job
CR

Change Requests

Every change carries its cause, its cost and time impact, its approval chain and the revised baseline it produces.

Change registerImpact assessmentApproval chainRevised baselineClient sign-off

Signature Flow

Raise change
→
Assess impact
→
Approve
→
Re-baseline
DE

Deviation Engine

The engine watches cost and schedule variance against tolerance. When a job breaks its threshold it auto-promotes the variance into a Change Request rather than letting it drift.

Tolerance rulesCost varianceSchedule slipDeviation matrixAuto-promotion

Signature Flow

Set tolerance
→
Detect breach
→
Raise deviation
→
Promote to change request
AG

Actuals Gantt

Progress, actual cost and actual dates are captured against the identical structure, which is what makes deviation computable rather than argued.

Progress captureActual costActual datesEarned valueS-curves

Signature Flow

Capture progress
→
Post actual cost
→
Compute earned value
→
Compare to baseline
KG

Kick-Off Gantt

At kick-off the schedule is issued to the delivery team, with responsibilities, resources and start conditions attached to each job.

Issue to siteResponsibility matrixResource loadStart conditions

Signature Flow

Confirm readiness
→
Assign owners
→
Issue plan
→
Start work
SG

Scheduling Gantt

Parent and child jobs, dependencies, float and the critical path — with a frozen baseline that later slippage is measured against.

DependenciesCritical pathFloatBaseline freezeRe-scheduling

Signature Flow

Sequence jobs
→
Set dependencies
→
Compute critical path
→
Freeze baseline
BG

Budgeting Gantt

The frozen estimate becomes a budget: allocations per job for material, labour, machinery and overheads, phased across the programme.

Budget allocationCost headsPhasingApprovalBudget versions

Signature Flow

Import estimate
→
Allocate cost heads
→
Phase spend
→
Approve budget
EG

Estimation Gantt

Estimation is authored on the same Gantt spine the project will later be run on, so the estimate, the budget and the schedule are three views of one structure rather than three documents.

Work breakdownQuantitiesRate analysisDurationsVersion freeze

Signature Flow

Break down work
→
Quantify
→
Rate it
→
Freeze the estimate

Key Features

Everything you need for complete business visibility.

01

Milestones & Stage Gates

Track critical milestones and stage-gate approvals to ensure projects progress through each phase with clear accountability.

02

Timesheets & Project Costing

Capture time spent on projects and compare actual costs against planned budgets for better cost control.

03

Resource & Workload Management

Assign resources to tasks, monitor availability, and balance workloads to keep teams operating efficiently.

04

Work Breakdown & Gantt Planning

Break projects into tasks and activities, define dependencies, and visualise schedules with Gantt-based planning.

Benefits

Why businesses choose PMS.

01

On-Time Delivery

Monitor dependencies, milestones, and progress in real time so teams can identify risks early and keep projects moving.

02

Stronger Budget Discipline

Track project costs and time against budgets to identify variances before they become problems.

03

Improved Resource Utilisation

Balance workloads and allocate people based on availability, capacity, and project priorities.

04

Better Project Control

Bring scope, schedules, resources, costs, and deliverables into one connected project view.

Need Help?

Our team is here to assist you.

Get support, request a demo, or ask any questions about PMS.

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PMS